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Form Instances

A form instance is a record of a form that was submitted during the execution of a process or case. It captures the data the user entered, tied to the task and instance it belongs to — a durable audit of what was filled in and by whom.

Form instance list​

The Form Instances view lists every form submission in the environment, each with its Id, Task Id, Process Instance Id, Submitted Date and Submitted By (newest first). Filter by Form definition to see every submission of a particular form, or by task, process-instance or case-instance ID to find the submissions for a specific piece of work.

The list of form instances

Form instance details​

Click a form instance to open its detail view, which has two tabs:

  • Details — the identifiers behind the submission (task, process or case instance, and the form definition, each a link to the corresponding page), plus when and by whom it was submitted.
  • Preview — the submitted form rendered read-only with the captured values in place, so you can see exactly what the user saw and entered.

A form instance detail view

Form instances are also available contextually on the Form Instances tab of a Work Instance.